Recruitment Terms and Conditions (Agencies)


Please read these terms carefully before you start to use the services of telarc, as by accessing or using telarc you shall be deemed to have accepted our terms.

1. These terms and conditions shall be applicable between our companies when you start to use the services of telarc.

telarc shall be operating as an employment agency under the Conduct of Employment Agencies and Employment Businesses Regulations 2003 in so far as they apply to such services.

2. telarc agrees that we shall allow you to register on our site in order to view vacancies and their details placed by potential employers who will be registered with us and to submit CVs and relevant information with regard to specific vacancies.

You agree that you are a professional recruiter and you will comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

3. You acknowledge and agree that the following shall apply with regard to candidate submissions and any subsequent hiring...
a) All candidate CVs will be time and day stamped by telarc;
b) Candidates will be considered to have been registered for a vacancy once the employer has opened an attached CV submitted via telarc.
c) All candidates will be represented by the first recruitment agency to submit the person in question to the employer through telarc. If you submit a candidate for a telarc vacancy and that person is hired you may not be eligible for the fee in the event the employer has previously received that person’s CV or was made aware of the candidate through another source. The employer is solely responsible for providing the proper evidence that the new employee was not the result of your submission, but rather of having received the CV previously. In the event of such a dispute we will investigate, and based on the available evidence, come to a decision on the source of the candidate’s referral which led to the employment and whether a fee should be charged. Our decision on this will be final.
d) Provided the employer is not already aware of the candidate, you shall be deemed to have ownership of the candidate(s) for a period of 180 days from the date of submission. Should the candidate be employed during this period subject to these terms, we will invoice the employer for a fee calculated as a percentage of the annual basic salary as indicated by the employer in the posted vacancy placement fee section.
e) You agree that you will make every reasonable effort to properly screen each candidate against any specifications set out in a telarc vacancy and to obtain from the candidate that they are willing to work in the position before submitting their CV. All submissions for vacancies must be sent through the telarc site and any actions which try to circumvent telarc’s services will lead to account termination and as such we will be under no obligation to pay any fee or fees received from employers in respect of candidates submitted by you.

4. You agree that you will not, within a period of 12 months of the successful placing of a candidate via telarc, directly or indirectly attempt to encourage employees of the employer for whom the placement has been made to terminate their engagement with that employer.

5. You are not authorised to register as an employer in order to submit any vacancies with telarc.

6. We will have no liability for employment decisions made via the use of telarc.

7. It is acknowledged and agreed that the following terms shall apply in respect of fees, rebates and payments.
a) Where a candidate is submitted via telarc and is successfully appointed to a vacancy or in any other role within that company or a third party, we shall invoice the employer for the fee.
b) Once payment has been received from the employer it shall be held for a period of eight weeks from the start date.
c) Should the employment of the candidate be terminated within this period we may be liable to repay to the employer all or part of the fee. In such circumstances you will not be entitled to the fee.
d) At the end of the eight week period you shall be entitled to payment of the fee as received from the employer, less our fee, which shall be calculated as 20% of the fee payment received by us from the employer, unless otherwise agreed.
e) Payments will be made within seven days of the end of the eight week period, subject to telarc receiving payment from the employer. All sums due for the service of telarc are exclusive of VAT.
f) We will be entitled to deduct from any monies due to you, any amounts to account for any damages, losses or costs which may arise as a result of your negligence or breach of this agreement.

8. You will indemnify telarc and all telarc staff as harmless in respect of all claims, losses, costs, damages and expenses, including reasonable legal fees, which may be brought against us, whether by you, the candidate or any third party, relating to or arising from your use of telarc’s service in violation of the law and/or these terms.

9. We do not warrant that telarc will operate free of error or is free from computer viruses. If your use of telarc results in the need for servicing, repairs or replacement of equipment or data, we are not responsible for those costs.

10. telarc have no control over the quality, safety or legality of the vacancies advertised or CVs submitted or the ability of the employers to offer job opportunities to candidates or the ability of these candidates to fill these vacancies. telarc make no representations about any vacancies and have no obligation to screen communications or information in advance and are not responsible for monitoring any content posted by users. You assume all risks when dealing with other users with whom you come into contact with through telarc and because authentication on the internet is difficult, we cannot and do not confirm that each used is who they claim to be.

11. This agreement will become affective upon registration with telarc and will remain in effect for as long as you continue to access and / or use the services of telarc. We may terminate this agreement and your access to telarc and its services upon notice to you if you breach these terms or alternatively on the provision of seven days’ notice. Upon termination of these terms you shall immediately cease all use of the services ot telarc.

12. Force Majeure – Neither party shall be liable to the other for failure or delay in the performance of a required obligation if such failure or delay is caused by strike, riot, fire, natural disaster, governmental acts or orders or restrictions, failure of suppliers or any other reason where failure to perform is beyond the reasonable control of and is not caused by the negligence of the non performing party (force majeure), provided that such party gives prompt written notice of such condition and resumes its performance as soon as possible.

13. telarc may change these terms at any time and should this be deemed necessary, telarc will communicate such a change either via a general amendment notice issued to the email address registered on our system or by notification on the telarc website.

14. We may, at our sole discretion, terminate the agreement or prevent or limit your use of the telarc site.
15. If any section of these terms is held by a court to be contrary to law, the remaining provisions of the terms shall remain in full force and effect.

16. We may change the published fees from time to time and all changes will be updated in the terms. Changes to the fees will not affect previously advertised vacancies and only affect new vacancies that are created after the new fee rates posted on our site.